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Local Government Records Program: Form Hints

Application for One-Time Disposal (RC-1)

  • Sign Forms
    • Responsible Official
    • Records Commission Chair
  • Include address and contact information at top of form.
  • Use inclusive dates after each record series title.

Schedule of Records Retention and Disposition (RC-2)

Certificate of Records Disposal (RC-3)

  • Responsible Official must sign forms.
  • Include a contact phone number so that we may notify you if there are records that OHS would like to preserve.
  • The Records Commission Approval date is that which is listed on the RC-2 containing those records. It is not the date that the RC-3 was approved.
  • Remember an RC-3 only needs to be used for records series marked as needing review by OHS-LGRP on an RC-2 approved by your records commission after September 29, 2011. If you have an older RC-2, please send in an RC-3 for all records series on your RC-2.
  • If the records are being transferred to another media, list that in the appropriate column.
  • Mail at least 15 business days prior to the scheduled destruction date.

Inventory Forms

Inventory forms are a tool to assist you in getting your records under control. They are NOT required.


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